Managing Offices in NSPEC

Offices represent the physical locations of your organization. Every employee belongs to an office, and projects can be assigned to one. Offices also control how reports are organized and let admins filter analytics by location. This article walks through creating, editing, and deleting offices.

Offices are NSPEC-tenant only. Procore tenants don't have an Offices screen — Procore manages the org structure on its side and the office assignment is handled automatically.

Accessing the Offices Screen

1. Sign in to nSpec at inspect-app.nspec.app
2. Open the sidebar (☰ menu)
3. Click Offices

You need the View Offices permission to see this screen. If it's not in your sidebar, ask your administrator to update your role.

The Offices List

The Offices screen shows every office in your organization with its address and contact info. You can search by name or address, and sort A-Z or Z-A by Name or Address.

Creating an Office

1. On the Offices screen, click the + floating action button in the bottom-right
2. The Create Office modal opens
3. Fill in the fields below
4. Click Save

Office fields

Field	Required	Notes
Office Name	Yes	Up to 200 characters. This is what employees and projects will reference.
Address	No	Street address of the office
City	No	City where the office is located
State	No	State or province
Zip Code	No	Numbers only, up to 6 characters
Phone	No	Numbers only

Editing an Office

1. Find the office in the list
2. Click the row (or use the action menu → Edit)
3. Update any fields you need to change
4. Click Save

Deleting an Office

Reassign employees first. Deleting an office that still has employees assigned will leave those employees without an office. Move them to another office before deleting.

1. Find the office in the list
2. Click the action menu (three dots) on the office row
3. Click Delete
4. Confirm in the dialog

You need the Delete Offices permission to see the Delete option. If it's missing, contact your administrator.

How Offices Connect to Other Features

• Employees — Each employee is assigned to a primary office and can have additional offices. See Managing Employees in nSpec.
• Projects — Projects can be associated with a specific office for organization and filtering. See Managing Projects in nSpec.
• Inspections — Inspection reports include the office details on the cover page
• Analytics — Filter dashboards and stats by office. Admins with the appropriate permission can see stats across all offices.

Permissions Required

Action	Permission
View the Offices screen	View Offices
Create or edit offices	Employee status (visibility flag)
Delete offices	Delete Offices
View statistics for a single office	Single Office Statistics
View statistics across all offices	All Office Statistics

Troubleshooting

Save button doesn't work

Problem: Clicking Save doesn't create the office.

Solutions:

• Check that Office Name is filled in (required)
• Check that Zip Code contains only numbers (max 6 characters)
• Check that Phone Number contains only numbers

I don't see the Delete option

Problem: The action menu doesn't show Delete.

Solutions:

• You need the Delete Offices permission. Ask your administrator.

A new office isn't appearing in employee/project dropdowns

Problem: You created an office but it doesn't show in other forms.

Solutions:

• Refresh the page
• Verify the save was successful — open the Offices screen and confirm the office is in the list

Related Articles

• Managing Employees in nSpec
• Managing Projects in nSpec
• Roles and Permissions

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